Payroll Analyst

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Job Title: Payroll Analyst
Job Number:  J0219-0143
Job Code:  NU357
Job Category:  Human Resources & Organization Development
Department:  Human Resources & Organization Development Services
Bargaining Unit:  Non-Union
Job Type:  Full Time
Employment Type:  Addition
Number of Positions:  1
Hours of Work:  35 hrs/wk
Salary:  $61,261.00 - $76,567.00/Year
Date Posted:  February 7, 2019
Closing Date:  February 24, 2019

Opening Statement

Kingston’s vision of being a smart, livable 21st century city is fast becoming reality. History and innovation thrive in our dynamic city located along the beautiful shores of Lake Ontario, an easy drive from Toronto, Ottawa and Montreal, in the heart of eastern Ontario. With a stable and diversified economy that includes global corporations, innovative startups and all levels of government, Kingston’s high quality of life offers access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

Position Summary

The Payroll Analyst is responsible for the accurate and timely payroll processing for multiple union and non-union employee pay groups.

The Payroll Analyst assists with administrative functions, including but not limited to, data validation, analysis, auditing, producing reports, system testing and responding to payroll related inquiries. The Payroll Analyst works with external and internal stakeholders, develops appropriate protocols, guidelines and processes, and provides superior customer services.


Demonstrate effective planning and organizational skills to meet deadlines and complete quality work. Plan and ensure compliance with related policies and legislation. Maintain and improve data integrity. Maintain HRMS and subsystem data. Help develop new functionality and queries, perform testing, document procedures and training tools, and help implement changes into production including upgrades, fixes and updates. Perform a variety of tasks which are high volume, deadline sensitive, and require sound decision making related to the management of changing priorities.

Perform work to service delivery standards and models:

Conduct data entry, audit, validation, analysis, retroactive calculations, gross to net calculation and support payroll and attendance processing;

Troubleshoot payroll issues and escalations, process/review journal entries, and assist with year-end activities and departmental projects;

Provide advice regarding payroll while ensuring compliance with applicable acts, collective agreements, guidelines and legislation;

Maintain and prepare reports from Human Resource Management System (HRMS) and other systems and databases.

Reconcile, prepare and distribute T4s.

Communicate information and ideas clearly to individuals and groups. Prepare correspondence.

Ensure the customer perspective is a driving force behind decisions and activities. Provide information to employees on payroll related matters. Act as the point of contact for the department while providing excellent customer service.

Uses measurement methods to monitor progress toward goals.

Participate as a member of a team to move the team toward the completion of goals. Contribute to the efficient and effective delivery of projects and initiatives.

Qualifications, Competencies

3 year degree or diploma in Business Administration, Accounting or Human Resources or related field.

Payroll Compliance Practitioner (PCP) certification with the Canadian Payroll Association preferred.

3 years related experience with computerized payroll processes.

Previous experience working directly with a Human Resources Management System (HRMS), PeopleSoft in a public sector and multi-union environment preferred.

Basic knowledge of collective agreements and employment legislation.

Required to obtain and maintain satisfactory CPIC (Criminal Record Check) at own expense.

Must demonstrate the corporate competencies: Customer Focus, Results Oriented, Integrity and Teamwork.

Skills, Abilities, Work Demands

Demonstrated knowledge of general accounting principles, payroll and benefits administration, along with related legislation.

Excellent analytical skills.

Superior computer skills, particularly with HRMS and MS Office.

Excellent attention to detail, high level of accuracy, analytical and problem solving skills.

Ability to work in a fast paced, deadline driven environment.

Strong verbal and written communication skills.

Strong customer service skills, including the ability to establish good working relationships with a variety of internal and external clients.

Ability to work effectively, independently and as a team member.

Organizational and time management skills with a capacity to learn.

Demonstrate integrity; adhere to professional standards, regulations and corporate policies and procedures (e.g. Code of Conduct).

Closing Statement

Please apply to Career Opportunities at:
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), including (but not limited to) the applicant’s name, contact information, resume and other documents submitted, etc., is collected and will be used in accordance with MFIPPA and all other relevant privacy legislation. The personal information submitted by applicants is collected through a website hosted by Njoyn on behalf of the Corporation of the City of Kingston (the “City”) and will be used by City staff to maintain a inventory of potential candidates and for use in considering applicants for an identified employment opportunity. Questions regarding the collection, used, disclosure, and disposal of the personal information collected shall be directed to:

Applicant Tracking System