Clerk/Secretary - Rideaucrest

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Job Title: 
Clerk/Secretary - Rideaucrest
Job Number:  J0214-0824
Job Code:  09B161
Job Category: 
Nursing & Resident Care
Rideaucrest Long Term Care
Bargaining Unit:  CUPE
Job Type:  Temporary Part Time
Employment Type:  Replacement
Number of Positions:  0
Length of Time:  Up to 15 months
Hours of Work:  Other
Salary:  $21.39 - $26.33/Hour
Date Posted:  March 5, 2014
Closing Date:  March 17, 2014

Opening Statement

History and innovation thrive in Kingston, located at the head of the St. Lawrence River and the junction of the Rideau Canal (a UNESCO World Heritage site). Kingston is a dynamic city with a sound and diversified economic base - consisting of prestigious public institutions, government bodies, leading healthcare and education facilities, significant tourism and entertainment activity, and a large private sector. Kingston offers quality of life of a smaller community with the amenities of a major centre.

Position Summary

*Temporary Position Covering a Full Time Rotation*

Responsible for resident trust petty cash disbursements, payments and reconciling trust accounts;

Responsible for processing and tracking of invoices for payment;

Prepare bank deposits for monthly accommodation, trust and miscellaneous items;

Manage resident trust accounts and notify residents or Power of Attorney of need to replenish trust account as required;

Work with computerized resident accounting system (Point Click Care);

Perform administrative duties such as electronic filing, record keeping, booking appointments and coordinating agendas and meetings;

Provide coverage for administration staff during absences;

Actively promote and follow safe work practices and ensure accident prevention and health and safety responsibilities are fully met by self and others.

Qualifications, Competencies

Ontario Secondary School Diploma (OSSD) or equivalent;

Post-secondary diploma in Business, Accounting, or Office Administration;

Two years of experience in accounting and office administration;

Two years of experience in a long term care facility preferred;

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity and Teamwork.

Skills, Abilities, Work Demands

Excellent customer service skills;

Demonstrated knowledge of accounting software and Microsoft Office;

Typing at 40 wpm (tested);

Intermediate knowledge of Excel (tested);

Able to process, reconcile, and maintain financial information with a high degree of accuracy and attention to detail;

Experience with computerized resident accounting systems (i.e. Point Click Care) is an asset;

Experience with electronic filing system (TRIM) is an asset;

Mathematical skills necessary to complete administrative and clerical tasks;

Able to work independently and as an effective team member in a cooperative manner with all members of staff, families, residents and outside agencies;

Demonstrated communication, organizational, prioritization and time management skills;

Good working knowledge of the English language in written and verbal form;

Able to maintain good physical condition to meet the essential physical demands of the role;

Must be able to obtain and maintain a satisfactory CPIC (Criminal Reference Check);

Evidence of a TB test and annual flu shot is required;

Committed to ongoing learning and development.

Closing Statement

Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), including (but not limited to) the applicant’s name, contact information, resume and other documents submitted, etc., is collected and will be used in accordance with MFIPPA and all other relevant privacy legislation. The personal information submitted by applicants is collected through a website hosted by Njoyn on behalf of the Corporation of the City of Kingston (the “City”) and will be used by City staff to maintain a inventory of potential candidates and for use in considering applicants for an identified employment opportunity. Questions regarding the collection, used, disclosure, and disposal of the personal information collected shall be directed to:

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