Assistant Supervisor, Buildings and Properties

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Job Title: 
Assistant Supervisor, Buildings and Properties
Job Number:  J0414-0090
Job Code:  09A259
Job Category: 
Facilities Management & Construction Services
Bargaining Unit:  CUPE
Job Type:  Full Time
Employment Type:  New
Number of Positions:  0
Hours of Work:  40 hrs/wk
Salary:  $30.63 - $35.54/Hour
Date Posted:  April 3, 2014
Closing Date:  April 21, 2014

Opening Statement

History and innovation thrive in Kingston, located at the head of the St. Lawrence River and the junction of the Rideau Canal (a UNESCO World Heritage site). Kingston is a dynamic city with a sound and diversified economic base - consisting of prestigious public institutions, government bodies, leading healthcare and education facilities, significant tourism and entertainment activity, and a large private sector. Kingston offers quality of life of a smaller community with the amenities of a major centre.

Position Summary

As Assistant Supervisor, Buildings and Properties you will report directly to the Supervisor of Buildings and Properties, Facilities Management and Construction Services;

Extensive trades’ knowledge, planning and scheduling experience will be necessary for success in this role;

Responsible for the delivery of maintenance services for the City of Kingston owned and operated facilities and properties including managing minor capital projects, and material procurement;

You will perform a variety of duties and tasks in the day to day operation of FMCS, providing leadership/supervision and training to staff, and ensure a respectful, healthy and safe work environment; including Occupational Health & Safety Act, and other related acts and regulations;

Lead in the development of facility specific routine Proactive, Predictive, Preventative Maintenance plans/work orders and calendars through the use of CMMS/Microsoft software applications;

Assist in the oversight of contracted activities such as snow removal, grounds keeping, small projects and routine maintenance, (e.g. water management, elevators, fire systems inspections, designated substance investigations development etc.);

This position will require a strong customer service focus, while working to develop and maintain positive relationships with all departments requiring services from FMCS;

Assist in the procurement process including meeting vendors at site locations for the purpose of allowing the access to facilities in the preparation of quotes and estimates and service delivery;

Assist in prioritization, planning, and scheduling maintenance tasks and coordinate material orders and service delivery to facilities;

Assist in performing simple root cause analysis and reporting where deficiencies are identified.

Qualifications, Competencies

Post-Secondary Education in a related field;

A Trade Certificate of Qualification in HVAC, Plumbing/Piping, Electrical, Millwright or similar trade discipline;

Five years’ experience working as a certified trade including experience in a computerized managed maintenance facility, with experience in Planning and Scheduling;

Experience in a municipal environment is preferred;

Preference will be given to candidates having leadership experience in a unionized environment;

Must demonstrate corporate competencies of Customer Focus, Results Orientation, Integrity and Teamwork.

Skills, Abilities, Work Demands

Strong computer skills; Word, Excel and Outlook and knowledge and experience with Computerized Maintenance Management Systems applications;

Strong interpersonal and communication skills combined with the ability to perform and prioritize well in a busy and sometimes stressful environment;

Strong knowledge of municipal policies, procedures, by-laws and other applicable legislation;

Proven trades understanding of equipment operations and routine maintenance, heating, ventilation and air-conditioning systems, plumbing, piping, mechanical, architectural/carpentry, electrical and facilities operating systems;

Excellent organizational skills and ability to perform tasks without supervision;

Excellent public relations, customer focus and leadership skills;

Demonstrate integrity, diplomacy and understanding of confidentiality and privacy issues;

Excellent troubleshooting/problem solving and analytical skills;

Able to work collaboratively in a team environment as well as independently;

Ability to think creatively combined with an eagerness to learn new skills;

Ability to read, understand and apply technical manuals, standards and policies;

Must possess and maintain a valid class G driver’s license with a satisfactory driving abstract;

Ability to work irregular hours and shifts when applicable;

Ability to meet physical demands of the job (e.g. prolonged standing, walking, may be required to occasionally work in extreme temperatures and in inclement weather);

Provide coverage at all areas of responsibility through the utilization of trades skills in the field and participate in the On-Call process;

Must obtain and maintain a satisfactory CPIC (Criminal Record Check, including Vulnerable Sector Check), at candidates own expense.

Closing Statement

Please apply to Career Opportunities at:
Your resume must clearly demonstrate how you meet the requirements of the position. Please upload to your profile, any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position you are applying to. We thank all of those who apply; however, only those selected for further consideration will be contacted. The City of Kingston is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Applicants need to make their needs known in advance. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Personal information, as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), including (but not limited to) the applicant’s name, contact information, resume and other documents submitted, etc., is collected and will be used in accordance with MFIPPA and all other relevant privacy legislation. The personal information submitted by applicants is collected through a website hosted by Njoyn on behalf of the Corporation of the City of Kingston (the “City”) and will be used by City staff to maintain a inventory of potential candidates and for use in considering applicants for an identified employment opportunity. Questions regarding the collection, used, disclosure, and disposal of the personal information collected shall be directed to:

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