Collections Assistant Student (Summer Student 2024)

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Job Title:
Collections Assistant Student (Summer Student 2024)
Job Number:
Job Code:
Job Category:
Heritage Services
Bargaining Unit:
Job Type:
Summer Student
Employment Type:
Number of Positions:
Contract Duration :
April 29 to Aug 30, 2024
Hours of Work:
35 hrs/wk
Date Posted:
January 9, 2024
Closing Date:
March 3, 2024

Opening Statement

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQ+ communities, to apply.

Position Summary

The City of Kingston is currently undergoing a major collections review which includes a complete inventory and re-cataloguing of the civic collection. The civic collection consists of City-held artifacts, artwork, the collections of The MacLachlan Woodworking Museum, the PumpHouse Museum (PumpHouse), Public Art collection and the collection associated with the City of Kingston’s City Hall National Historic Site. The Collection Assistant(s) will work closely with the Civic Collection Technician to complete an inventory of the entire civic collection, (re)catalogue and photograph artifacts and update the collections management database with current information. The Collection Assistant(s) will also help with the environmental and pest monitoring at City Hall National Historic Site as well as the two municipal museums. Hours for the position are Monday to Friday, 9:00 am to 5:00 pm.


Inventory and catalogue artifacts and archaeological material held in the City’s civic collection using the Proficio database.

Photograph artifacts following proper museum standards.

Provide general office support, including data entry.

Handle, move, transport artifacts, artwork and memorabilia held in the City’s civic collection.

Inventory, condition report and photograph the City’s public art collection. The collection consists of a range of artifacts and artworks located in public parks and outdoor spaces throughout Kingston.

Complete yearly assessments and condition reports of the Mayoral portraits located at City Hall.

Responsible for the storage and inventorying of artifacts.

Assist with minor preventative conservation as directed by the Civic Collection Technician.

Research the history and background of artifacts.

Answer inquiries and communicate with visitors and members of the public when completing tasks at City Hall and the various sites.

Complete environmental monitoring using HOBO dataloggers and HOBO Software.

Rotate and analyze pest management traps located at the various sites.

Assist with a large storage reorganization of the City’s art collection.

Collaborate effectively as part of a large team within the Cultural Services department.

Other duties as assigned.

Qualifications, Competencies


Ideal candidates will be enrolled in museum studies, archival / library science, history, art history, archaeology or other related fields.

Background or experience in one or more of the following areas: museology, archival science, history, public administration, library science, archaeology and/or record and information management.

Experience in a museum, gallery or heritage site is an asset.

Experience using collections management database software an asset.

Must meet eligibility requirements for Young Canada Works summer employment program such as being a permanent resident or citizen of Canada and between the ages of 16 to 30 years old; please read the requirements in full detail prior to applying to ensure you qualify: visit

Valid class “G” level Ontario driver’s license and access to transportation is a significant asset.

Must demonstrate Corporation of the City of Kingston core competencies: Customer Focus, Results Orientation, Integrity, and Teamwork.

Skills, Abilities, Work Demands

Strong attention to detail.

Appreciation for the care, treatment and preservation of artifacts.

Proficient with the use of detailed digital photography.

Intermediate skills in MS Office.

Ability to complete tasks with minimum supervision.

Proven customer service skills.

A satisfactory Criminal Record Check, including Vulnerable Sector, will be required at the expense of successful candidates.

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at

Please apply to Career Opportunities at:
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.