Archives/Records Technician Student (Summer Student 2024)

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Job Title:
Archives/Records Technician Student (Summer Student 2024)
Job Number:
J0124-0367
Job Code:
NOARTC
Job Category:
SUMMER STUDENT
Department:
Office of the City Clerk
Location:
CITYHALLKG - City Hall
Bargaining Unit:
Student
Job Type:
Summer Student
Employment Type:
Replacement
Number of Positions:
1
Contract Duration :
May 6 - Aug 30, 2024
Hours of Work:
35 hrs/wk
Salary:
$17.00/Hour
Date Posted:
February 1, 2024
Closing Date:
March 3, 2024


Opening Statement

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members 2SLGBTQIA+ communities, to apply.

Position Summary

Responsible for the analysis and inventory of archived and inactive records held at the City Records Centre

Responsible for data entry into records database

Search and retrieve records upon request

Assist with the destruction of records in accordance with the City’s Records Retention By-law

Hours of operation are 8:30am – 4:30pm/Monday – Friday

Qualifications, Competencies

MUST BE ENROLLED IN AND RETURNING TO FULL-TIME SECONDARY OR POST SECONDARY STUDIES IN FALL OF 2024 – Verification will be required

Enrollment in records and information management, archival science, history, public administration, computer technology and/or library science is considered an asset

Experience with databases, data entry, and filing

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork

Skills, Abilities, Work Demands

Ability to perform the essential duties of the job such as lifting, pushing and pulling

Strong customer service skills

Ability to work effectively both independently and as part of a team

Excellent verbal and written communication skills

Working knowledge of MS Word, Excel

Ability to organize and prioritize tasks

Judgement and discretion when dealing with confidential information

Ability to follow instructions and perform assigned duties with limited direct supervision

Excellent interpersonal skills

A satisfactory criminal record check will be required at successful candidate’s expense

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.