Payroll / Staffing Clerk - Rideaucrest Home, Temporary (up to 12 months)

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Job Title:
Payroll / Staffing Clerk - Rideaucrest Home, Temporary (up to 12 months)
Job Number:
J0224-0380
Job Code:
09B157
Job Category:
Administrative/Clerical
Department:
Residential Long Term Care
Location:
RIDCR
Bargaining Unit:
CUPE
Job Type:
Temporary
Employment Type:
Replacement
Number of Positions:
1
Contract Duration :
up to 12 months
Hours of Work:
35 hrs/wk
Salary:
$25.60 - $31.42/Hour
Date Posted:
April 16, 2024
Closing Date:
April 30, 2024


Opening Statement

We acknowledge that the City of Kingston is situated on traditional Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat) territory and is the home of many Indigenous peoples. We are grateful to reside and work on this land.

Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government. Kingstonians enjoy a high quality of life with access to world-class education and research institutions, advanced healthcare facilities, affordable living and vibrant entertainment and tourism activities.

We take our core values of Trust, Respect, Integrity and Pride seriously and apply these standards to everything we do. We foster a working environment that reflects our community’s diversity and respects people’s dignity, ideas and beliefs. The City of Kingston views diversity as its strength and encourages people from all backgrounds, including but not limited to women, racialized groups, Indigenous peoples, Persons with Disabilities and persons who identify as members *2SLGBTQIA+ communities, to apply.

Position Summary

**Please note this is a temporary position, covering full-time hours, for up to 12 months**

*Note: Pay rates are based on 2023 rates*

The Payroll/Staffing Clerk is responsible for clerical and record keeping duties related to the daily attendance & scheduling, payroll and WSIB for approximately 200+ employees for Rideaucrest Home.

KEY DUTIES & RESPONSIBILITIES
Work with department supervisors to create/build and maintain schedules for Rideaucrest Home employees.

Ensure daily staff replacements are completed (sick calls, leave of absences, etc).

Responsible for data entry and maintenance of all payroll records for Rideaucrest employees, as well as wage progressions.

Responsible for responding to payroll and scheduling inquiries.

Provide staffing & payroll reports to management (statistical patterns, vacation, sick etc.).

Maintain vacation and lieu entitlement lists.

Actively promote and follow safe work practices and ensure accident prevention and health and safety responsibilities are fully met by self and others.

Establish and maintain electronic and manual filing systems.

Perform other duties as assigned.

Qualifications, Competencies

1 year certificate in office administration or equivalent

1 year of experience creating and building electronic schedules

1 year of payroll experience

Experience in a health care setting preferred

Experience in a unionized environment preferred

Must demonstrate corporate competencies: Customer Focus, Results Orientation, Integrity, and Teamwork

Skills, Abilities, Work Demands

Strong attention to detail

Typing at 40 wpm (tested)

Ability to process functions and formulas in MS Excel, (tested at the intermediate level)

General working knowledge of computer software (ie. Microsoft Office, Goldcare, PeopleSoft)

Demonstrated ability to interact with seniors in a caring and respectful manner

Able to maintain confidentiality

Commitment to promoting and following health and safety practices

Able to work independently and as an effective team member in a cooperative manner with all members of staff, families, residents, volunteers and outside agencies

Demonstrated communication, organizational, prioritization, communication and time management skills

Committed to ongoing learning and development

Must be able to obtain and maintain a satisfactory criminal record check, including vulnerable sector

Proof of recent screening for Tuberculosis (TB)

Proof of immunity to communicable diseases

Closing Statement

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.