Payroll Analyst

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Job Title:
Payroll Analyst
Job Number:
J0424-0036
Job Code:
NU357
Job Category:
Human Resources & Organization Development
Department:
Human Resources & Organization Development Services
Location:
BWB-4th floor
Bargaining Unit:
Non-Union
Job Type:
Full Time
Employment Type:
Replacement
Number of Positions:
1
Hours of Work:
35 hrs/wk
Salary:
$70,203.77 - $87,712.53/Year
Date Posted:
April 16, 2024
Closing Date:
May 8, 2024


Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah- nish-in-ah-bay), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

Reporting to the Supervisor, Payroll Services, the Payroll Analyst is responsible for the administration of payroll which includes preparing multiple bi-weekly payrolls within strict timelines for unionized and non-unionized employees and ensures all payrolls meet legislated requirements and the City of Kingston collective agreements. The Payroll Analyst also provides quality customer service to all internal and external stakeholders and performs a wide variety of other payroll related tasks to ensure employees are paid accurately and on-time.

KEY DUTIES AND RESPONSIBILITIES

Process and audit a high volume of action forms and position changes for all employees within the City of Kingston and affiliated organizations by entering and validating employee hires, terminations, transfers, promotions, appointments, accommodations and pay rate changes to ensure all payroll related transactions are paid accurately and on-time.

Prepare, process, and assist with the bi-weekly computerized payrolls based on the City of Kingston’s collective agreements, policies and procedures, government legislation and agencies so compliance is met, and all employees are paid accurately and on-time.

Perform a variety of tasks which are high volume, deadline sensitive and require sound decision making so all payroll related requirements and activities are met.

Review and process special payments such as collective agreement and non-union settlements, legislative and retirement payments.

Calculate current and retroactive pay calculations.

Prepare weekly and monthly payroll remittances.

Complete and file record of employment reports.

Assist with the payroll year-end closing process including the web transmission filing of all T slips for all business numbers within strict deadlines.

Develop processes, procedures, and payroll related reports.

Perform system testing which includes upgrades, fixes, and updates.

Maintain HRMS and sub system data.

Distribute payroll documents and other reports as required.

Support all member of the payroll team with inquiries, research of payroll related topics and escalated employee issues/concerns.

Provide quality customer service and occasionally engage in difficult conversations by responding to requests and inquiries from all internal and external stakeholders to ensure all inquiries are answered and the stakeholders matter is resolved.

Maintain the payroll services confidential electronic files and records in accordance with SharePoint to ensure all documents are organized and easy to access.

Other duties as assigned.

Qualifications, Competencies

Three (3) Year diploma in Business Accounting, Business Human Resources, or related field

Two (2) years recent and relevant computerized payroll processes

Recent and relevant experience working directly with a Human Resources Management System (HRMS)

Payroll Compliance Professional (PCP) certificate with the National Payroll Institute would be considered an asset

Skills, Abilities, Work Demands

Knowledge of collective agreements and employment legislation

Demonstrated knowledge of general accounting principles, payroll, and benefits administration, along with related legislation

Strong organizational skills with the ability to prioritize work in a demanding environment

Strong verbal and written communication skills

Strong customer service skills, including the ability to establish good working relationships with a variety of internal and external stakeholders

Ability to work effectively, independently and as a team member

Ability to conduct research, analyze data and use critical thinking skills to identify possible solutions to specific issues and/or to support continuous improvement in Payroll processes, policies and service delivery

Demonstrated computer skills using applications such as Microsoft Teams and Office Suite (Excel, Outlook, SharePoint, Word) and HRMS

Demonstrated accuracy and attention to detail

A valid Class “G” Ontario Driver’s Licence would be considered an asset

Required to obtain and maintain a satisfactory criminal record check

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We’re happy to provide more information if you email us at HRCity@cityofkingston.ca.

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.